Request for Proposals: Photography Services

Published On: October 22nd, 2012Categories: News0 Comments

Music PEI is a non-profit member services organization devoted to advancing careers of Island musicians. Music PEI is actively seeking ways to promote, foster and develop artists and the music industry on PEI. The Association acts as an advocate for the Island music industry and a representative at the national table.

Music PEI is soliciting bids from qualified photographers for Metro Credit Union Music PEI Week 2013 taking place from January 25 – February 2, 2013.

Final proposals must be received at the address below (or via email) by Friday, November 16, 2012. Questions can be submitted prior to the deadline and will be answered within two business days via email.

Rob Oakie | Executive Director
Music PEI
220 Kent Street | Charlottetown, PE
email: [email protected]

RFP released: October 22, 2012
Deadline for receipt of bids: November 16, 2012
Notification to successful photographer: November 30, 2012

Description of Work
Photography services are required at the following events. Note: events are subject to change as plans for Metro Credit Union Music PEI Week continue to evolve.

Friday, January 25 (evening): Opening Reception* (Location: Charlottetown)
Saturday, January 26 (evening): Rock Show* (Location: Charlottetown)
Wednesday, January 30 (evening): Country Show* (Location: Summerside)
Thursday, January 31 (evening): Songwriter’s Concert* (Location: Georgetown)
Friday, February 1 (daytime): Conference Workshops (Location: Charlottetown)
Friday, February 1: Friday Night Live (Locations: Various across PEI – all locations may not need to be covered as there are 9)
Saturday, February 2 (daytime): Conference Workshops (Location: Charlottetown)
Saturday, February 2 (evening): Awards Gala* (Location: Charlottetown)
Saturday, February 2 (evening): Post Party (Location: Charlottetown)

*award presentations

Events where awards are being handed out, photography services include photo of award acceptance.

Shots at all events should include artists, fans, and panelists both candid and staged format.

Photographs would remain property of Music PEI but may be used by the photographer for their own promotional use (subject to the permission of the subjects).
Photographs must be sized for web, Facebook and print (high resolution format suitable for printing and low resolution suitable for web).
Photographs received in the Music PEI office by Monday, February 18, 2013 on disc or flash drive.

Proposal Contents
Bidders should include in proposal:

Bidders proposed schedule for the work based on events listed above
Samples of previous work
Fee for entire project which will include travel costs
Cheque Payable

Selection Procedure
Proposals shall be reviewed by the Music PEI Communications Committee
Selection will be made based on a best value selection criteria that includes price, references, unique products and services offered, experience/familiarity working in live music events.

Successful bidder will submit invoice and payment will be made upon completion of delivery of product. Successful bidder will also receive two complimentary tickets to each event (photographer + guest).

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